Vendor Info

Our motorcycle events are designed to support vendors just as much as riders. We focus on strong organization, steady foot traffic, and an event layout that keeps attendees engaged throughout the day. By combining a motorcycle swap meet with a bike show, live music, and raffles, we create an atmosphere where guests stay longer, and vendors benefit from extended exposure.

This page outlines what you need to know to decide if our events are the right fit for your business and how to prepare for a successful event day.

Eligibility

Vendor Eligibility and Product Guidelines

Our audience consists primarily of motorcycle riders aged 25 to 65 who actively spend on parts, upgrades, apparel, and bike-related services. Vendors should offer products or services that clearly align with motorcycle culture.

Approved vendor categories include:

Motorcycle and Harley Davidson parts, new or used
Motorcycle accessories and riding gear
Apparel, helmets, and lifestyle merchandise
Tires, tools, and maintenance products
Custom bike components and display builds
Repair services, tuning, or future service bookings

Items unrelated to motorcycles or rider lifestyle may be declined to maintain event quality and buyer relevance.

Registration

Vendor Registration Process

We have made the vendor registration process simple, transparent, and efficient so you can focus on preparing for a successful event.

Step 1: Choose Your Event

Start by selecting the event date and location that works best for you. Each event listing includes important details such as venue information, event hours, setup times, and available booth options. Vendor spaces are limited, so early registration is encouraged.

Step 2: Complete the Vendor Booking Form

Once you select your event, you will complete the vendor booking form. This form collects essential information such as your business name, contact details, product category, booth size, and vehicle or trailer requirements. Providing accurate details helps us assign the best possible space for your setup.

Step 3: Select Your Booth Option

During registration, you will choose your preferred booth type based on availability. Options may include standard spaces, corner spaces, premium placements, or multiple-space setups for larger displays. Any available add-ons, such as electricity or extra space, will be clearly listed.

Step 4: Review Policies and Submit Payment

After selecting your booth, you will review the vendor rules, event guidelines, and payment policies. Full payment is required at the time of registration to secure your space. Once payment is completed, your spot is officially reserved.

Step 5: Receive Confirmation and Event Details

After registration and payment, you will receive a confirmation email with your booking details. Closer to the event date, you will also receive setup instructions, load-in times, venue directions, and any final reminders to ensure a smooth event day.

Step 6: Arrive and Set Up on Event Day

On event day, arrive during the designated vendor load-in window and check in with event staff. Our team will be available to assist with directions and answer questions. Vendors must be fully set up before the event opens and are expected to remain open for the full duration of the event.

Booth Spaces

Booth Spaces, Layout, and Placement

Vendor booth sizes and pricing vary by event and are clearly listed during booking. Placement is assigned based on booth size, vehicle type, and event layout to ensure smooth traffic flow and visibility.

Each vendor must stay within their assigned space and keep aisles clear for guests and emergency access. Corner and premium spaces have increased visibility but are limited in number.

Vendors must supply their own tables, tents, displays, and signage. For outdoor events, tents must be secured with appropriate weights for safety. Electricity, extra depth, or special accommodations are only available if noted on the event listing.

Load-In, Setup, and Event Schedule

Each event has a designated load-in window to avoid congestion and ensure safe setup. Load-in times, directions, and vendor check-in details are provided on the event page and again after booking confirmation.

Vendors are required to be fully set up before the event opens and must remain open for the entire event. Early breakdown disrupts traffic flow and is not permitted without approval from event staff.

Conduct, Safety, and Event Standards

We maintain a professional, respectful environment for vendors and attendees. Unsafe setups, blocked walkways, aggressive behavior, or disruptive activity are not allowed. Event staff may request adjustments if safety or event flow is impacted.

Booking, Payment, and Policies

Vendor spaces are limited and reserved on a first-come basis. Full payment is required at booking to secure space. Refund, transfer, and cancellation policies are provided during checkout and should be reviewed carefully before completing your booking.

For More Questions or Special Requests, Contact Our Team!

If you have unique setup needs, trailers, or questions about product fit, we encourage you to contact us in advance. Our goal is to place you in the best possible location for success.